Last updated: 27 Jan. 2026

This Privacy Policy explains how Mujin Europe (“MEUR” collects, uses, and protects personal data submitted through our website, in particular via our “Contact Us” page, in accordance with the E.U. General Data Protection Regulation (“GDPR”).

1. Data Controller

Mujin Europe is the data controller responsible for the processing of personal data described in this Privacy Policy.

Contact details:
Email: info@mujin-europe.com
Address: Mujin Europe, De Maas 40, 5684 PL, Best, Netherlands

2. Categories of Personal Data We Collect

Depending on how you interact with our website, we may collect the following categories of personal data:

a. Business contact and lead data

                        i.         First and last name

                       ii.         Company name

                      iii.         Job title

                     iv.        Business email address

                       v.         Phone number (optional)

                     vi.        Country

                    vii.        Information you provide in free-form fields (e.g., project description, inquiry)

b. Recruitment data.  Recruitment data is collected and processed via our recruitment platform, Lever.  If you apply for a role via our website, we may collect:

                        i.         Contact details

                       ii.         CV / résumé and cover letter

                      iii.         Employment and education history

                     iv.         Any other information you choose to submit as part of your application

c. Website usage and analytics data.  We collect limited technical and usage data through analytics and embedded tools, such as:

                        i.         Pages visited

                       ii.         Referring URLs

                      iii.         Approximate location (country / region)

                     iv.         Device and browser information

This data does not include directly identifiable personal data.

3. Purposes of Processing.  We process personal data for the following purposes:

a. Sales and business development

                        i.         Responding to inquiries submitted via our website

                       ii.         Providing requested materials or documentation

                      iii.         Managing and qualifying business leads

                     iv.         Conducting one-to-one sales outreach

                       v.         Managing customer and prospect relationships

b. Marketing and lead capture

                        i.         Providing access to gated content (e.g., PDFs, documentation)

                       ii.         Tracking lead interactions to improve sales follow-up and business communications

                      iii.         We do not send general marketing newsletters unless you have separately opted in.

c. Recruitment

                        i.         Managing job applications

                       ii.         Evaluating candidates

                      iii.         Communicating with applicants

                     iv.         Conducting recruitment and hiring activities

d. Website analytics and improvement

                        i.         Understanding how visitors use our website

                       ii.         Improving website performance, content, and user experience

4. Legal Bases for Processing

Our processing activities rely on the following legal bases under GDPR Article 6:

                        i.         Article 6(1)(b) – processing necessary to take steps at your request prior to entering into a contract (e.g., responding to inquiries, recruitment applications)

                       ii.         Article 6(1)(f) – our legitimate interests in operating, securing, and improving our website, managing sales relationships, and conducting recruitment

                      iii.         Article 6(1)(a) – consent, where required (e.g., cookies or specific marketing activities)

You may object to processing based on legitimate interests at any time.

5. Tools and Service Providers

We use the following tools to support our business operations:

a. Analytics

                        i.         Plausible Analytics:  Used to collect privacy-friendly website usage statistics. Plausible does not use cookies and does not track users across websites.

b. Marketing and lead capture

                        ii.        HubSpot:  Used for contact forms, gated content downloads, and lead management. HubSpot may use cookies and similar technologies where permitted by law.

c. Sales and CRM

                        iii.       Salesforce:  Leads generated via HubSpot are synchronized to Salesforce for customer relationship management and sales follow-up.

d. Recruitment

                        iv.        Lever: Used to manage job postings and recruitment processes. Embedded job listings may use cookies and similar technologies.

Each service provider processes personal data on our behalf under appropriate data processing agreements.

6. Cookies and Similar Technologies.  Our website uses cookies and similar technologies in connection with certain tools, including HubSpot and embedded recruitment content.

Where required by law, we obtain your consent before placing non-essential cookies. You may manage or withdraw your consent at any time through your browser settings or cookie controls.

7. Access to Personal Data.  Access to personal data is limited to authorized personnel who require it for legitimate business purposes, including:

                        i.         Sales and business development teams

                       ii.         Marketing personnel responsible for lead management

                      iii.         Human resources and recruitment teams

8. International Data Transfers.  Personal data may be transferred outside the EU/EEA where necessary, including to affiliated Mujin entities or service providers located in other regions.

Where such transfers occur, we implement appropriate safeguards in accordance with GDPR Chapter V, including:

                        i.         Standard Contractual Clauses approved by the European Commission

                       ii.         Additional technical and organizational measures where required

9. Data Retention.  We retain personal data only for as long as necessary for the purposes for which it was collected:

                        i.         Sales and lead data: retained while there is an active or potential business relationship, and periodically reviewed for relevance

                       ii.         Recruitment data: retained for the duration of the recruitment process and for a limited period thereafter, unless a longer retention period is required or permitted by law

                      iii.         Analytics data: retained in aggregated or anonymized form where possible

You may request deletion of your personal data at any time, subject to legal obligations.

10. Data Security.  We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure.

11. Your Rights Under GDPR. You have the right to:

                        i.         Access your personal data

                       ii.         Rectify inaccurate or incomplete data

                      iii.         Request erasure of your data

                     iv.         Restrict or object to processing

                       v.         Request data portability, where applicable

To exercise your rights, please contact us using the details above.

You also have the right to lodge a complaint with your local data protection authority.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.